How to use that New Google Forms Resource

I downloaded this Google Form Resource…now what? If you are trying to figure out how to use that new Google Forms resource, you are in the right place!

The mysterious Google Form. You know you want to use it, but you aren’t sure how. Today we are answering all the questions you may have about how to use your new Google Forms resource.

How to use that new google formHow do I download the resource?

When you first download your resource from Undercover Classroom, you receive all the files as either a zipped folder or as a pdf download. Mine show up in either the download file in my computer’s files or they pop-up on the bottom of my screen. 

How to use that new google form How to use that new google form

If the file downloads as a zip file, begin by extracting the files. On my computer, just open the zipped file, select all the files, and press the ‘extract’ or ‘extract all’ buttons.

How to use that new google form

Now you have access to the  file!!

Each of the Undercover Classroom files and pdf’s have a teacher’s packet that will walk you through opening and making a copy of the Google Form you will need to download for the project. Watch for sections in the packet that look like the image below.

How to use that new google form

Once you click on the link you’ll be prompted to make a copy. Click on ‘Make a copy.’

How to use that new google form

Then, you’re in!!!

 

Teacher View vs. Student View

To truly know how to use your new Google Forms resources effectively, you have to understand that there are two different sides or views to every resources. The Teacher View and the Student View. Look at the images below to see the difference. The first image is the Teacher View and the second image is the Student View.

How to use that new google form How to use that new google form

 

The Teacher View

The ‘Teacher View’ is embedded with the answers, can be edited, and allows the teacher to view student responses. Let’s explore the teacher view for a moment.

This is what you see when you open the document.

How to use that new google form

You can change the name of the file here.

How to use that new google form

You can read through the questions here.

How to use that new google form

You can access the toolbox here.

How to use that new google form

Inside the toolbox, you have the ability to…

  • Add a question
  • Import a question
  • Add a title or description
  • Add an image or video
  • Add a section

Next, we have the ‘customize theme’ button. This area allows you change the look of this form. If you are downloading or making a copy of a resource from Undercover Classroom, we have already chosen the colors and fonts that work best with the other elements in the resource (like questions, images, etc.), so you shouldn’t need to make any changes here, but you always have that option.

How to use that new google form

The little eye is the PREVIEW button which is what allows us to toggle to the Student View. Read more about the Student View below.

How to use that new google form

 

The little gear symbol takes us into the settings. 

How to use that new google form

There are three sections in the ‘settings’ area. The first section goes over the general rules for the form. In this section, you can decide if you’ll collect student emails, limit the number of responses per student, allow students to edit their responses after they submit the activity, or even if you want them to be able to see the results of the assignment. For most resources from Undercover Classroom, you’ll want to keep all of these options unchecked, but you can always decide what is best for your classroom situation.

How to use that new google form

 

The second tab under settings opens up to ‘presentation’ options. In the ‘presentation’ tab, you get to choose whether or not to show a progress bar, shuffle questions, or show a link after submission to submit another response. You can also type in your own message for what the students will see after submitting.

How to use that new google form

If you are using the resource as a graded quiz in your classroom, you’ll want to check out the options under ‘quizzes’. The options under quizzes allow you to make decisions about how the students will be scored, and what details about their progress they can see (such as right and wrong answers and point values for each question).

How to use that new google form

It is important to note that all Undercover Classroom resources are set up with the intended settings for use. Before you choose to change any settings, we recommend going up to ‘File’/’More’ and clicking on the button that says ‘Make a Copy’, so you always have access to the original resource in your files.

How to use that new google form

 

The next stop on our tour is the ‘Send’ button. This is where you’ll go to share the form with others, but we are going to give that space it’s own section in this post too, so for more on that button, read on.

How to use that new google form

 

The last piece you’ll see across the top of your screen are three little dots aligned vertically. These three little dots are labeled ‘more’, but it may be easier to think of them as the ‘file’ tab of this document. Within the ‘more/file’ tab, you can make a copy of the document, print it, and add collaborators among a lot of other options. You’ll use these on an as-needed basis.

How to use that new google form  How to use that new google form

 

Last but not least, let’s take a look at the ‘responses’ section of this form. This is where the Student View and the Teacher View meet. In the ‘responses’ section, the teacher can view the students’ responses and the results of their activity. Right now, the ‘responses’ tab doesn’t show much, but that is why we need to move to the Student View next!

How to use that new google form    Use that Google Form

 

The Student View

One of the common questions I get from teachers is whether or not students will have access to the answers while working on their Google Forms, the answer is no. To see what your students will have access to, simply click on the little eye or the ‘preview’ button.

How to use that new google form

The Student View allows the teacher to demo the form and see the resource just as their students will. You can even do a test run through the resource to see what your students will experience. This is what my students will see with this resource when they open it.

How to use that new google form

If at any point, you want to return to the Teachers View of this form, you can go back to the other tab on your computer, or you can click the ‘edit this form’ button in the bottom right-hand corner of the form.

How to use that new google form

Now, I took the time to do a test run of the form. Now that we have at least one result, let’s go back and see what the ‘responses’ tab looks like now.

How to use that new google form

First of all, you can see that there is one response. Then when we click on in, we’ll see even more!

How to use that new google form

Now we can see the results. Using the three tabs across the top, we can see a full summary of results, we can choose a particular question to look at, or we can choose a particular student’s results to look at. 

This area will also allow you to download student results into a google sheet (excel-like sheet) by clicking here.

How to use that new google form

Now that you know what the Teacher View looks like, and how to navigate through your options. You also know how to toggle to the Student View, and see the students’ results, but let’s make sure you know how to share the form with students.

How do I share it with students?

Alright, this is the all important question isn’t it. Our Google Form resources were made for easy implementation, and the ease of sharing the resource with students is exactly what makes Google Forms so great. 

To share with students, follow these simple instructions.

First, click on the ‘Send’ button.

How to use that new google form

Then, you have two options. Number 1, you can email students directly by dropping your email list into this section here…

How to use that new google form

 

Or you can share the link with your students. To get the link, toggle over to the link button.

How to use that new google form

 

Once you are in the ‘link’ dropdown, you have the option to copy the original link or you can shorten the url if students are going to be typing the link in manually. The ‘shorten url’ option is best used if you are going to write the link down on the board for students to enter into their computers manually. Otherwise, the full link is just as effective.

How to use that new google form

That is all you need, once students have the link, they can work on the form.

How to use that New Google Forms Resource: Other Common Questions

Can I use this even if students don’t have Google accounts?

Yes! The students do not need a Google account to use the resource. They simply need access to the internet and the ability to click on a web link. The teacher will however need a Google account to store the Form and view the student responses.

Can I change the settings?

Absolutely, but be aware that the settings we have set are the way the form was intended to be used, so we can’t promise the Form will meet the intended goals the same way if you start changing the settings.

Can I change the questions?

Kind of. Technically you can add questions, but since we have added questions with images, you will not be able to edit our images. You can, however, change the settings of the question, so that students only get one attempt at the answer. To do that, follow the steps below.

Click on the question you want to change.

How to use that new google form

Scroll down to where the answer is listed.

How to use that new google form

Next to the ‘Required’ button, there are three little dots. Click on those.

How to use that new google form

Then click off the ‘Response Validation’. Without the response validation on, the students will not be told if their answer is correct or not, and they will be allowed to move on without knowing if they are correct. This allows for more quiz-like situations for students.

How to use that new google form

Hopefully, you now feel more confident using that new Google Form resource with your classes, and you will feel more in control when downloading and choosing resources that best fit your students. For more Google Form resources from Undercover Classroom, check out our store or take a look at some of the activities listed below!

Reading Skills Digital Jigsaw Bundle (read more about more ways to use this bundle in this blog post!)

 

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